This document explains how we collect personal information from you, what personal information we will collect, how we will use this personal information and why we need to collect it.
Please read this document carefully so you can understand exactly how we use and protect your personal information.
Scotland for Animals is a charity registered in Scotland whose charity registration number is SC039109.
What information do we collect?
Personal information is information about yourself that we need to be able to identify you. This information includes your name, your address and sometimes your telephone number and/or email address.
Make sure the information you give us is up-to-date
If any of the personal information you have given us changes, please let us know by contacting us at email@example.com.
How we collect your personal information
We will collect your personal information when you telephone, email, write to us or give us your details at one of our events or presentations. We will also collect your personal information if you make a donation.
Why we collect your personal information
We use this information to:
- To notify you about changes to our service;
- To help us with our work and activities so that we can make sure any advertising we send to you is relevant, if you have agreed to us sending you this;
- For our own administrative operations;
When your personal information might be shared with other people and why
- We have to share your personal information with HMRC in order to allow us to claim gift aid on your donation.
- We may need to share your personal information for legal reasons.
- We store your data digitally or in hard copy, this is kept secure at all time with limited access permission.
- Unfortunately, the transmission of information via the Internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your personal information to our website; any transmission is at your own risk. Once we have received your personal information, we will use strict procedures and security features to prevent unauthorised access.
- In cases when we use external websites provided by other organisations such as Facebook, then we would ask you to consult their privacy policies.
How long we will keep your personal information
- We will retain personal data in accordance with our data retention policy. We review our data retention periods for personal information on a regular basis.
- If at any point you want us to stop all communications with you, or you want us to destroy our records of your personal information, please contact us at firstname.lastname@example.org
- We are legally required to hold some personal information to fulfil statutory obligations, for example the collection of Gift Aid or to support certain financial transactions.
The rights you have under data protection law are:
- The right to access your personal information;
- The right to amend your personal information;
- The right to instruct us to delete your personal information;
- The right to restrict how we use your personal information;
- The right to object to us using your personal information;
- The right to complain to a supervisory authority if you think we are not using your personal information correctly; and
- The right to withdraw consent for us to use your personal data.
You may exercise any of your rights in relation to your personal information by contacting us.
You can request a copy of the personal information we hold about you at any time. If you would like a copy of some or all of your personal information, please let us know by contacting us.
You have the right to lodge a complaint with the Information Commissioners Office (ICO) if you believe your personal information has been processed in a way that does not comply with the GDPR. You can do so by calling the ICO helpline on 0303 123 1113 or via their website https://ico.org.uk/.